Free planning tool · about 5 minutes

IT Budget Estimator

Build a practical annual technology budget using your own staffing, licensing, support, backup, hardware-lifecycle and project assumptions. This is a planning model—not an Edge Secure quote or a claim about what every business should spend.

How accuracy works: Every major cost assumption is visible and editable. Microsoft 365 defaults use current U.S. annual-commitment list pricing for Business Basic ($7), Standard ($14), and Premium ($22) per user/month as of September 2026. Taxes, promotions, partner pricing, add-ons and future price changes are not included.

Model limits are planning guardrails, not recommended spending: up to 10,000 users, 20,000 computers, 1,000 locations, and 10,000 servers; $10,000 per user/month per allowance, $100,000 per computer, and $1 million per infrastructure unit. Lifecycles span 3 months to 30 years; shorter-lived purchases should be treated as expenses. Annual totals are limited to $1 billion because larger portfolios need a detailed line-item model. Project reserves may exceed 100%; their maximum follows the annual-dollar ceiling, not a fixed percentage cap.

1. Business footprint

Employees / usersRange: 0–10,000 (whole numbers). Managed computersRange: 0–20,000 (whole numbers). LocationsRange: 0–1,000 (whole numbers). Physical / virtual serversRange: 0–10,000 (whole numbers).

2. Monthly operating assumptions

Microsoft 365 plan

Managed IT + security allowance per user/monthRange: 0–10,000 (whole cents). Editable planning assumption. This is not an Edge Secure price or market-average claim.Backup / recovery allowance per user/monthRange: 0–10,000 (whole cents). Use your expected protected-user or protected-workload equivalent.

3. Lifecycle assumptions

Average computer replacement costRange: 0–100,000 (whole cents). Computer lifecycle (years)Range: 0.25–30. Network/infrastructure replacement value per locationRange: 0–1,000,000 (whole cents). Server replacement valueRange: 0–1,000,000 (whole cents). Infrastructure lifecycle (years)Range: 0.25–30. Project / change reserve (%)Range: 0–1,691,947.377326. Reserve for migrations, new hires, upgrades, consulting or unexpected projects.

Estimated planning budget

$65,010 / year

$5,418 / month

≈ $2,600 per employee/year

Managed IT + security$37,500

Microsoft 365 / productivity$6,600

Backup / recovery$4,500

Computer lifecycle$9,800

Network lifecycle$700

Server lifecycle$0

Project reserve$5,910

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